Open cost structure

Private label coffee cost calculator

Sourcing private label coffee should not require a blind quote. We publish the same parameters we cost with: processing shrinkage, packaging by run size, transformation by pack size and industrial infrastructure. Move your volume and watch every line change.

Run my numbers See the full matrix
Published rates, not hidden ones
MOQ 1 metric ton per SKU
EXW basis, FSSC 22000 food safety
Interactive simulator

Model your cost structure

Move volume and pack size. Conversion cost is computed for you; the green coffee price ships with an editable reference, because yours depends on your profile, your harvest and your contract window.

Your run

Run type and infrastructure tier are derived automatically from the volume you enter.

units
Minimum 2,500 units in this pack size. Industrial packaging rates start above 10,000.
Sets net weight per unit, the transformation rate and the minimum order per SKU.
USD / kg
This month's reference price, adjusted by Transxpo per harvest. Clear it to see your conversion cost only.
Industrial infrastructure & operating service

30%

Automatic based on order tonnage: 30% under 3 metric tons, 20% from 3 tons up. Not editable.
Contract window
Contract window
6 month contract: no surcharge on green coffee. 12 month contract: +5% coverage premium, because Transxpo locks in raw material from day one.

Your structure

Industrial run · 10,000 units of 1 kg

Conversion cost per unit
$0.00 USD

Raw material excluded. Enter your green coffee price for full cost.

See my cost structure

The line by line breakdown (shrinkage, raw material, transformation, packaging and infrastructure) opens on screen. No downloads, no waiting on a quote.

We use your email to send the structure applied to your case. No forced downloads, no cold calls.

Financial legal notice: the values displayed in this simulator correspond to a parametric estimate for commercial projection purposes. Green raw material and packaging material costs are subject to market update at the time the contract is formalized. Transxpo Coffee Holding reserves the right to adjust the final financial run prior to signing the DDP/EXW agreement.

Reference matrix

The full parameters, published

This is the table that feeds the simulator. It is here so you can reproduce any figure by hand and so auditing it never depends on our tool.

Private label coffee manufacturing cost structure, EXW basis in US dollars.
Item Value
Processing shrinkage Green coffee = net weight × 1.25 (25% extra green coffee for the 20% consumed in process)
Transformation and food safety — 250 g 0.40 USD per unit (1.60 USD per kilo processed)
Transformation and food safety — 340 g (12 oz) 0.50 USD per unit (1.47 USD per kilo processed)
Transformation and food safety — 500 g 0.65 USD per unit (1.30 USD per kilo processed)
Transformation and food safety — 1 kg 1.00 USD per unit (1.00 USD per kilo processed)
Packaging — pilot run (up to 10,000 units) 1.00 USD per unit, any pack size
Packaging — industrial run (over 10,000 units) 0.60 USD per unit, any pack size
Industrial infrastructure & service — under 3 tons 30% on accumulated direct cost
Industrial infrastructure & service — from 3 tons 20% on accumulated direct cost
Contract window — 6 months No surcharge on green coffee
Contract window — 12 months +5% on green coffee (coverage premium)
Minimum order — 250 g 4,000 units (1 metric ton per SKU)
Minimum order — 340 g (12 oz) 2,942 units (1 metric ton per SKU)
Minimum order — 500 g 2,500 units (branded-packaging minimum run)
Minimum order — 1 kg 2,500 units (branded-packaging minimum run)

Rates reviewed August 2026

Calculation method

How the cost is built, step by step

Private label coffee cost is built in layers that stack in order, and the industrial infrastructure and service charge applies last on the accumulated total. Sequence matters: applying that charge before shrinkage or packaging produces a different number, and that is the most common reason quotes from different suppliers cannot be compared.

The sequence

  1. Finished product. Volume in units times the net weight of the pack gives the kilos you actually receive. That figure anchors everything else.
  2. Green coffee required. Roasting and processing consume 20% of the mass. To deliver the net weight you ordered, net weight is multiplied by 1.25. An order of 10,000 kilos of roasted coffee requires 12,500 kilos of green, not 12,000.
  3. Raw material. Green coffee required times its price per kilo. We publish an editable reference price; yours is agreed case by case based on your sensory profile, the harvest and your contract window.
  4. Coverage premium. Choosing a 12 month contract adds 5% to the green coffee price, because Transxpo locks in raw material from day one against agricultural cycle volatility. 6 months carries no surcharge.
  5. Transformation and food safety. A per unit rate by pack size — from 0.40 to 1.00 USD — covering digital and gas roasting, microbiological analysis, the FSSC 22000 and FDA system, and primary packaging with casing and palletizing on an EXW basis.
  6. Packaging. A per unit rate driven by run size: 1.00 USD up to 10,000 units, 0.60 USD from 10,001 up, on any pack size.
  7. Industrial infrastructure & operating service. 30% on accumulated direct cost if the order weighs under 3 metric tons, 20% if it weighs 3 tons or more. Not editable.

What moves the number most

On pilot runs with small pack sizes, packaging and transformation together can cost more than the coffee itself. Past 10,000 units the packaging rate drops by nearly half, and past 3 metric tons the infrastructure and service charge drops from 30% to 20% on the entire accumulated total — the two frontiers where price moves most, and both are flagged live inside the calculator whenever your order sits close to either one.

Everything here is EXW, meaning product finished at our plant and ready for pickup. Freight, insurance, duties and customs clearance sit outside this structure and are quoted against whichever Incoterm you choose, whether FOB, CIF or DDP.

Frequently asked

Questions about the cost structure

How much does private label coffee cost?

Cost stacks as raw material (green coffee at 1.25 kg per kilo of finished product), transformation and food safety from 0.40 to 1.00 USD per unit by pack size, packaging from 0.60 to 1.00 USD per unit by run size, and an industrial infrastructure and service charge of 20% to 30% on direct cost, by order tonnage. With your agreed green coffee price, the calculator on this page returns the exact EXW figure.

Why is 25% more green coffee charged if shrinkage is 20%?

Because shrinkage is measured against finished product, not against input. If the process consumes 20% of the mass, delivering 100 kilos roasted requires starting from 125 kilos of green, since 125 minus 20% equals 100. Multiplying by 1.25 is not the same as multiplying by 1.20, and the gap is five points on the most expensive input in the structure.

What is the minimum order?

1 metric ton per SKU: 4,000 units in a 250 g bag, 2,942 in 340 g. In 500 g and 1 kg, a ton yields fewer than 2,500 bags, so the branded-packaging minimum run of 2,500 units is charged and the surplus sits in inventory for up to a year, held by you or by Transxpo.

Why does transformation cost differently by pack size?

Because the number of dosing, sealing and labeling cycles per ton changes with pack size: a ton in 250 g requires 4,000 cycles, in 1 kg only 1,000. That is why the per unit rate runs from 0.40 USD in 250 g to 1.00 USD in 1 kg, even though measured per kilo processed the order reverses: 1.60 USD/kg in 250 g against 1.00 USD/kg in 1 kg.

When does the industrial packaging rate apply?

Up to 10,000 units packaging costs 1.00 USD per unit. From 10,001 units it drops to 0.60 USD, on any pack size. The jump between those two tiers is one of the largest per unit savings in the whole structure.

What is the industrial infrastructure and operating service charge?

It is Transxpo's operating margin, shown under that name so the margin figure is not exposed to the buyer's procurement desk or their competitors. It is automatic and not editable: 30% of direct cost if the order weighs under 3 metric tons, 20% if it weighs 3 tons or more.

What is the difference between the 12 month and the 6 month contract?

The 6 month contract carries no surcharge. The 12 month contract applies a 5% coverage premium on the green coffee price, because Transxpo locks in raw material from day one against agricultural cycle volatility.

Does the structure include freight, duties or customs clearance?

No. Every figure in this calculator is EXW, meaning finished product ready for pickup at the plant. Freight, insurance, duties and clearance are quoted separately against the agreed Incoterm, whether FOB, CIF or DDP with delivery duty paid.

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